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The Painting LedgerWarhammer Hobby Manager
★ Pro
Now Painting
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00:00:00
🔥
0
Day Streak
Backlog Priority
In Progress
Recently Completed
Community Leaderboards
Miniatures
From grey plastic to finished showcase — every kit tracked, every army organised.
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Status Workflow
Move kits from Backlog to In Progress to Done with one click. Watch your pile of shame shrink.
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Barcode Lookup
Scan any box and the kit name, faction, and details fill in automatically. Adding a haul takes seconds.
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Army Builder
Organise your collection into named armies. Track points, painting progress, and readiness per force.
Army Builder
Organise your collection into battle-ready forces across all four game systems.
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280+ Unit Catalogue
40K, Age of Sigmar, Horus Heresy, and The Old World. Adjust points per unit for your exact loadout.
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Three Views
Unit card grid with official images, full roster with points total, and readiness report per army.
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Readiness Report
Track your painted percentage and points progress toward your target army size at a glance.
Paint Arsenal
Every colour you own, organised and always ready.
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Stock Tracking
Mark paints as In Stock, Running Low, or Empty. Never sit down to paint and discover your Agrax Earthshade is dry.
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Barcode & Colour Detection
Scan a paint pot and the brand, type, and approximate colour swatch fill in automatically using colour recognition.
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Powers the Advisor
Your arsenal is the engine behind the Pro Scheme Advisor — the more paints you log, the more accurate your personalised schemes.
Reference Gallery
Every recipe, tutorial, and guide the community has ever written — one search away.
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’Eavy Archive Recipes
Step-by-step paint recipes pulled directly from 'Eavy Archive — the internet's most trusted repository of community-written guides.
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Real YouTube Tutorials
Searches for actual tutorial videos — with thumbnails — including the official Warhammer channel and top community painters.
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Reddit & Community Guides
AI-curated links to Reddit threads, hobby blogs, and Warhammer Community articles specific to your search.
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Free & Pro
Free accounts get 5 searches per day. Pro members get unlimited searches.
Pro Feature
Scheme Advisor
You describe the miniature. We do the rest.
The Scheme Advisor doesn't give you a generic paint list copied from the internet.
It reads your actual arsenal — every paint you own, every brand, every type —
and builds a complete painting guide around what's already on your shelf.
The paints you're missing become a shopping list, emailed to you with direct retailer links.
This is what a master painter in your pocket actually looks like.
✓ Primer & Basecoats✓ Shading & Washes✓ Layering & Highlights✓ Fine Details✓ Basing✓ Shopping List by Email
Configure Your Request
Pro Feature
● LIVE DATA
Battle Intelligence
Community meta. Real games. Unfiltered data.
Every battle logged by The Painting Ledger community feeds this dashboard in real time. Faction win rates, matchup tables, points trends, and collection data — a window into how Warhammer is actually being played, not just theorised about.
◼ Faction Win Rates◼ Matchup Matrix◼ Collection Trends◼ Points Analysis◼ Your Personal Stats
Pro Feature
Scheme Vault
Every scheme you've ever generated. Ready the moment you pick up a brush.
Generate a scheme in the Advisor and save it here with one click. Your steps, materials list, and shopping list are preserved exactly as generated — no regenerating, no waiting, no API calls. Pull up any saved scheme the moment you sit down to paint and pick up exactly where you left off.
✓ Full step-by-step preserved✓ Materials & shopping list intact✓ Instant — no API call needed✓ Unlimited saved schemes
Pro Feature
Client CRM
Know exactly who you're painting for, and what they've spent.
Every commission painter ends up with client details scattered across DMs, emails, and sticky notes. The Client CRM puts everything in one place — contact info, full commission history, total lifetime spend, and notes. Know instantly that this is Dave's fourth commission before you even reply.
✓ Contact details✓ Full commission history✓ Lifetime spend✓ Notes per client
Battle Tracker
Live Game Module
Open this when you sit down to play.
Live score tracking, phase management, objective cards, and real-time army management during the match. When the battle's over it generates a full shareable battle report saved to your profile.
✓ 40K, AoS, Old World, Horus Heresy✓ Full battle log & shareable report✓ Saved to your profile history
Battle in progress
Battle History
Achievements
Milestones earned through genuine hobby activity — Bronze, Silver, and Gold tiers across 8 categories.
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Three Tiers
Every achievement has Bronze, Silver, and Gold tiers. Each tier earns points toward your Painter Rank — from Undercoated to Primarch.
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Earned Automatically
Achievements unlock as you paint, log sessions, build your arsenal, and manage commissions. No manual tracking needed.
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Community Leaderboards
Your Painter Rank and recent achievements show on your public profile. Compete on the dashboard leaderboards with other painters.
Profile & Stats
Your hobby stats, sharing settings, and what's visible on your public profile.
★
You Are a Pro Member
What Your Subscription Unlocks
🧠
Scheme Advisor
Type any miniature name and get a complete painting guide — primer, base coats, shading, highlights, and basing — built from the paints you actually own. Every scheme is unique to your collection.
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Scheme Vault
Save any generated scheme permanently. Every step, every paint, every shopping list — preserved and accessible the moment you sit down to paint. No regenerating, no waiting.
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Painting Timer
Start a floating timer from any miniature with one click. Sessions are logged with duration and notes. Know exactly how long each kit takes — essential for pricing commissions accurately.
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Smart Shopping List
Every scheme shows exactly which paints you own and which you're missing. Email yourself a formatted list with retailer links for North America and Europe. Never buy a duplicate pot again.
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Commission Suite
Commission log with deposit tracking, outstanding balances, and overdue flagging. Monthly earnings chart. Full client CRM with contact history and lifetime spend. Run your hobby business properly.
🚀
Always Growing
Time tracking & rate calculator, client invoicing, painting challenges, community feed, and more — all in active development. Pro subscribers get every new feature the moment it ships.
Jump To
The Painting Ledger Pro
Stop Staring at Your Paints. Start Knowing What to Do With Them.
Every hobbyist has a drawer full of paints and no idea where to start.
Pro gives you a master painter in your pocket who knows exactly what you own.
★ Built for Warhammer hobbyists🔒 Cancel any time⚡ Powered by AI
🎨
Scheme Advisor
Describe your miniature. Get a full step-by-step painting guide built from the paints you actually own — not a generic list you have to buy.
📋
Smart Shopping Lists
Know exactly which paints are missing from your scheme. One click sends a formatted shopping list straight to your inbox with retailer links.
💰
Commission Log
Turn your hobby into a business. Track every commission, client, fee, and deadline. See your earnings at a glance.
Choose Your Plan
Monthly
$9.99CAD
per month • cancel any time
BEST VALUE
Yearly
$79.99CAD
$6.67 / month
Save $39.89 a year
Everything Included
Free
★ Pro
Miniature Backlog & Paint Arsenal
✓
✓
Reference Gallery & Barcode Lookup
✓
✓
Scheme Advisor
Personalised guides from your actual arsenal
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✓
Commission Log
Clients, fees, deadlines & earnings
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✓
Secure payment via Stripe • Cancel any time • CAD pricing • No hidden fees
Roadmap
What we're building next — and what's already shipped
Status:ShippedIn ProgressPlannedConsideringTier:Free★ ProFree + Pro
Vote for features you want to see. The most requested ideas get built first.
New Feature Request
Loading requests...
April 3, 2026
v2.0
New
Deploy to Live Game from Army Builder — click Deploy on any army to pre-fill your faction, army name, and points limit directly into the game setup.
New
Secondary mission cards in Live Game — the full 40k Leviathan tactical mission deck (16 cards) and AoS battle tactics (8 cards) are now managed in-app. Draw cards each turn, score for +1VP with auto-replacement, or discard to draw a new one.
New
2,400+ paints in the database — added Vallejo Model Colour, AK Interactive, Two Thin Coats, Monument Hobbies Pro Acryl, Warpaints Fanatic, Colour Forge and more across 13 brands.
New
Buy buttons on unowned units in Army Builder — units not in your collection show an Unowned badge and direct links to Wayland Games and Amazon.
Improved
Paint database brand and type filters now reflect all 2,400+ paints accurately. Army Builder unit cards show an Unowned badge when a unit is not yet in your collection.
March 31, 2026
v1.9
New
Paint name autocomplete -- the name field in Add Paint now searches the paint database as you type. Suggestions show the paint colour swatch, brand, and type. Selecting one auto-fills all four fields at once. If a paint isn't in the database yet, a one-tap suggestion submits it for review.
New
Painter Card -- generate a shareable image of your hobby stats at thepaintingledger.com/sharecard.html. Shows your Painter Rank, minis painted, models completed, factions, collection progress, and your most recent photo. Download as a PNG to post anywhere.
Fixed
Painting and commission timers now track correctly when you switch tabs, minimise the browser, or your computer goes to sleep. Previously the timer would pause in the background -- it now calculates elapsed time from the wall clock so it is always accurate.
Fixed
Achievements panel now correctly shows earned achievements with their glow, tier colour, and earned date.
Improved
Paint database cleaned up -- entries with type prefixes, size labels, and catalogue codes have been removed. The database now enforces clean names on all new contributions automatically.
March 30, 2026
v1.8
New
Battle Intelligence (Pro) -- a new analytics dashboard accessible from the Live Game menu. Five tabs of community data: faction frequency, win rates, a head-to-head matchup matrix, collection trends by faction, and your personal battle record benchmarked against the community. The dataset grows with every battle logged across the platform.
New
Paint set scanning -- scan the barcode on a paint set box and a checklist of every paint inside appears. Select which ones you want, set stock levels, and add them all at once. Monument Hobbies Pro Acryl sets are fully catalogued.
Improved
Smarter mini entry -- the name field now searches the unit catalogue as you type. Suggestions show faction and points value. Selecting a match auto-fills both fields. If a unit isn't in the catalogue yet, a one-tap suggestion submits it for review.
March 29, 2026
v1.7
New
Battle Tracker upgrades -- when starting a new battle you can now log the points limit, mission name, and mark it as a competitive game. These details appear on your battle report and feed into future meta analytics.
Improved
More units, better images -- expanded the unit catalogue with Jump Pack Intercessors, Possessed, Imperial Navy Breachers, Canoness, Farstalker Kinband, and several Horus Heresy Primarchs. Unit images in the admin panel now surface the most-collected units first.
Fixed
The Leviathan starter set now correctly opens the multi-unit import when scanned.
Improved
Collection data now links cleanly to the unit catalogue across all four game systems, making army builder lookups and image matching more accurate.
March 27, 2026
v1.6
New
Live Game Module launched -- real-time battle tracker for Warhammer 40,000, Age of Sigmar, Horus Heresy, and The Old World. Track VP, Command Points, phases, objectives, and stratagems mid-game. Free for all users.
New
Battle reports -- every completed game generates a full battle report saved to your profile, with a shareable link you can send to your opponent.
New
Game timer built into the Live Game Module -- start, pause, and reset. Final game duration logged in the battle report.
New
Stratagem hotbar with faction-aware suggestions -- core and faction-specific stratagems for the 10 most-played 40K factions, with CP auto-deduction on activation.
New
Battle history in Profile and Stats -- toggle any completed battle public or private, copy its shareable link, or preview the report from one place.
Improved
Modal close button redesigned -- gold, no background, positioned top-right across all modals.
March 25, 2026
v1.5
New
Massive unit database expansion -- AoS now covers all 26 current factions (537 units), The Old World covers all 12 factions including Grand Cathay and Kislev (246 units), and Horus Heresy legion-specific units added for Dark Angels and Emperor's Children.
New
Members tab in admin -- sortable, searchable, paginated member table with column-click sorting and forced password reset per user.
New
Forgot password flow -- "Forgot your password?" link on the sign-in form sends a reset email.
New
About page -- accessible from the More dropdown, with the story behind The Painting Ledger and links to all social channels.
Improved
Unit Database now shows all game systems correctly on mobile -- Horus Heresy and The Old World tabs were not appearing.
Improved
Add Miniature faction dropdown updated with all new AoS factions, corrected Old World faction names, and proper Horus Heresy legion options.
Improved
All tables now have Row Level Security enabled -- security hardening across the database.
March 24, 2026
v1.4
New
Welcome modal for new users -- first month of Pro free with code WELCOMEIN, applied automatically at checkout.
New
Automated email nurture sequence -- 7-email onboarding series over 4 weeks for free users, 6-email Pro track for subscribers. Includes unsubscribe link on every email.
New
Add paints to your arsenal directly from the paint database page -- logged-in users now see an "Add to My Arsenal" button in the paint detail panel.
New
Helsmiths of Hashut added to the Add Miniature faction list.
Improved
Pricing page now shows monthly price first with a toggle to reveal the yearly option -- no more sticker shock.
Fixed
Unit data reports from the collection view no longer throw errors when submitting.
March 23, 2026
v1.3
New
Army Builder unit catalogue now pulls live from the database with a faction filter dropdown, taller unit list, and no unit cap.
New
Helsmiths of Hashut added to the unit catalogue with all 15 units and points values.
New
Feature requests you submit now include your username, and you'll receive an email when a feature you requested ships.
Improved
Miniature images in your collection now match intelligently against the unit catalogue, so units like "Canoness" correctly resolve to their database entry.
Improved
Unit data reports from the collection view now work correctly and are visible in the admin moderation panel.
Fixed
Service worker updated to use network-first for app files, preventing stale caches from blocking updates.
March 22, 2026
v1.2
New
Three new horizon cards added to the roadmap: Profile Showcase, Milestone Share Cards, and Commission Portfolio Mode.
New
Units page now detects logged-in users and shows an "Add to My Collection" button that pre-fills the add miniature modal.
New
Leaderboard usernames now link to public profiles.
Improved
Paint type and game system filters are now sorted alphabetically.
Improved
Vault refreshes immediately after saving a colour scheme.
Fixed
App footer with social links added to every page.
March 21, 2026
v1.1
New
Full Army Builder launched -- create armies, add units from the catalogue, track readiness across Units, Roster, and Readiness tabs.
New
White Label Invoices available as a one-time add-on -- custom logo, accent colour, and invoice prefix.
New
280+ unit catalogue across Warhammer 40,000, Age of Sigmar, Horus Heresy, and The Old World.
New
Trial accounts no longer require a credit card.
Launch
v1.0
New
Miniature backlog tracker with status, progress photos, and painting notes.
New
Scheme Advisor -- describe your army and get tailored colour scheme suggestions.
New
Paint Arsenal with barcode scanning to build your collection.
New
Reference Gallery, Commission Suite, and Achievements.
New
Public profiles and leaderboard.
What's Coming
Major Features on the Horizon
These are the big ones. The features that will make The Painting Ledger something no other hobby app comes close to.
📱
Native Mobile App
Free
A proper iOS and Android app built from the ground up. Barcode scanning that actually works on mobile, the full paint arsenal and backlog at your fingertips, and the Scheme Advisor ready whenever inspiration strikes at the hobby table.
Why it matters: the browser is good, but a real app is faster, smoother, and always one tap away. No more "add to home screen" workarounds.
✓ Shipped
⚔
Live Game Module
Free
Open this when you sit down to play. Live score tracking, phase management, objectives, and stratagems for all four Warhammer game systems. Generates a full shareable battle report saved to your profile when the battle ends. Faction-aware stratagem suggestions. Built-in game timer. Coming next: Rules Sage and live opponent sync.
Why it matters: no more paper scoresheets, rules arguments that drag on for 20 minutes, or trying to remember what happened turn 3. The whole game, managed in one place.
🏆
Tournament Module
★ Pro
Built for organizers and players alike. Run structured Warhammer tournaments with bracket management, round pairings, and live standings. Connects directly to the Live Game Module so every match is tracked automatically. Players see their schedule, opponents see each other's army lists, and the organizer sees everything.
Why it matters: tournament organization is still being done on spreadsheets and paper. This brings it into the app where your whole hobby life already lives.
🌟
Profile Showcase
Free
Public profiles are getting a full upgrade. Painted minis will link to the unit database so visitors can see exactly what you built. Progress photos display directly in the unit modal. A shareable Painter Rank badge card for posting to Reddit and Instagram. Army showcase grouping by faction. And a "currently painting" section so your profile always shows what's on the desk.
Why it matters: a profile that shows your actual work -- photos, schemes, units -- is something worth sharing. This turns The Painting Ledger into your hobby portfolio.
🎉
Milestone Share Cards
Free
When you hit a milestone -- 100th mini painted, first army to full readiness, Gold Painter Rank -- the app generates a branded share card on the spot. One tap to post to Reddit, Instagram, or Bluesky. These are the posts that build communities. "I just painted my 100th mini" writes itself.
Why it matters: the best marketing is a hobbyist genuinely proud of their progress. This gives them the tool to show it off in one tap.
💼
Commission Business Suite
★ Pro
A full upgrade to the Commission Suite that turns it into a proper business tool for painters who take their work seriously. Four phases of expansion:
Line items and proper invoices. Replace the single-fee invoice with a real document -- sequential invoice numbers, itemised line items, optional tax/VAT field. Valid in any jurisdiction. Built on the existing jsPDF invoice system.
Expense tracker. Log every business expense by category: paints, tools, shipping, software, education. Receipt photo upload. The other side of your P&L that's currently missing entirely.
P&L view and year-end export. Monthly profit and loss table by tax year. One-tap export to a PDF your accountant can read, plus CSVs for Wave, FreeAgent, or QuickBooks.
Commission portfolio mode. A toggle that turns your public profile into a client-facing portfolio. Showcases your best work with finish level labels. Clients browse and contact you directly.
Why it matters: commission painters currently juggle Instagram for portfolio, spreadsheets for tracking, and email for clients -- and still panic at tax time. This replaces all of it.
The Painting Ledger
Built by a hobbyist. For hobbyists.
A growing pile of unpainted kits. A drawer full of paints I couldn't keep track of. No clear idea where to start. I paint Warhammer miniatures. Have for years. And like every hobbyist, I'd tried the available tools. None of them knew what I actually owned. None of them could say "here's what you should do next."
"So I took a week off work and built one."
Who built this
My name is Mike Washburn. By day I'm the Director of Learning Experiences at Logics Academy, where I design programs that help people go from "I don't get it" to "I've got this." I work at the intersection of emerging technology, education, and the idea that the best learning happens when it feels like play.
When my hobby started feeling overwhelming, I did what I apparently always do: I tried to design a solution.
I'm not a professional developer. I'm a hobbyist who got obsessed with an idea and refused to let it stay in a notebook. The Painting Ledger started as a problem I wanted to solve for myself. It turned into something I'm genuinely proud of.
The App
What this is
The Painting Ledger is a hobby management app built specifically for miniature painters. Track your backlog from grey plastic to finished showcase. Manage your paint arsenal with live swatches, stock alerts, and barcode scanning. Get AI-generated colour schemes built from the paints you already own -- not a generic guide that sends you back to the store.
We've shipped an Army Builder with a 1,400+ unit catalogue across all four Warhammer game systems, a Live Game Module that tracks your battles in real time and generates shareable battle reports, a full Commission Suite for painters who sell their work, and more -- with new features every week.
Built by a hobbyist, for hobbyists. That shapes every decision.
What's next
This is early days. The roadmap is ambitious and shaped entirely by the people using the app. If you have a feature idea, the Roadmap page has a community requests section -- every vote gets read, and the most-requested things get built first.
Say Hello
The best way to keep up with what's happening is to follow along. We post updates, work-in-progress previews, and the occasional painted mini.
Your hobby is a business. Start treating it like one.
Every painter who takes commissions knows the chaos — quotes in DMs, payments in emails, deadlines in your head.
The Commission Log puts it all in one place. Track every client, every fee, every deadline, and every payment
so you always know exactly where you stand and never leave money on the table.
Paid, pending, and total earnings at a glance. Know your numbers without opening a spreadsheet.
✓ Client Tracking✓ Fee & Payment Logging✓ Deadline Management✓ Earnings Overview✓ Status Workflow✓ Time & Rate Calculator✓ Client Invoicing